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Home > Cross Programs > Verifications > Verification Checklist (VC-1) > VC-1 Overview

 

 VC-1 Overview

 

The Verification Checklist (VC-1) is the document that informs clients of the proofs (in the form of documents) needed to complete an application, reevaluation or case maintenance activity for all program benefits.  If any verifications are required, you must mail (or give, if the contact is face to face) a completed VC-1 to the client.

 

The enhanced VC-1 is organized according to the following hierarchy:

 

The example below shows how headings and subheadings are grouped on the verification checklist:

 

What You Need to Verify for TAFDC and SNAP

Examples of Verifications You May Provide

 

Earnings and Number of Hours Worked

For whom:

 

For whom:

Mary Orange

 

Proof of any pay you got and hours worked for week(s) ending:

January 6, 2017

January 13, 2017

January 20, 2017

January 27, 2017

 

or if you expect a change, proof of the change:

  • Pay stubs

  • Letter from employer showing gross income and number of hours worked

If a new job your start date, hourly wage or salary and anticipated hours

 

 

Date of Birth

 

For whom:

Mary Orange

Robert Orange

 

  • Tell us this person’s date of birth. You can call to tell us or send us:

  • Driver’s license or state issued I.D.

  • Birth certificate or hospital birth record

  • School, work or child care records

  • Court or other government documents

 

What You Need to Verify for SNAP

Examples of Verifications You May Provide

School/Training Enrollment

For whom:

 

Mary Orange

 

Proof showing enrollment, full or part time status, and expected date of completion such as:

  • Report card

  • Letter from the school

  • School Verification form

 

This information may make a dependent teen’s earnings not count against your benefits and may prove an exemption from work activities.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Verifications requested on the VC-1 are populated based on information entered in BEACON by you, based from the client’s responses during the interview or case maintenance activity.  For every record created during an interview or case maintenance activity, a separate verification will be requested.  For instance, a client may have two jobs, two children, and so forth.  To use the VC-1 effectively, you must enter returned verifications in the Verification tab as soon as they are received, even if the application, reevaluation or case maintenance activity is not ready to be processed.  Doing this will maintain accuracy and ensure that the client receives proper notification and a listing of all outstanding verifications if the case is closed or denied for failure to provide required verifications.

 

Automated VC-1 for applications

An automated VC-1 will be generated two business days after the completion of a Interview for a SNAP, TAFDC or EAEDC application. Automated VC-1’s will only be generated if the interview page in BEACON has identified that the interview took place, and  there are outstanding verifications (both mandatory and optional) without a due date. If Day-20 of the application occurs prior to the 2nd business day after the Interview page was completed, an automated VC-1 will be sent on day 20 of the application.

 

Attempting to print a VC-1 when unprocessed scanned documents exist

Prior to sending a VC-1 or INT-2, you must first disposition any scanned or available documents on file. If you attempt to print a VC-1 or INT-2 when there are unprocessed scanned documents of any type (excluding Central Office scanned documents) associated with the case, a hard edit will be displayed which states the following:

“There is an Available/Reviewed scanned document(s) that must be properly dispositioned before you can request verifications. Be sure to review whether this document can satisfy an outstanding verification before sending a request.”

You must review and process according the scanned document(s) attached to the case before this hard edit will be removed. On the VC-1, each verification, such as identity or citizenship, displays a limited number of proofs as examples; however, you may view additional types of proofs by accessing the Verification tab. 

 

Assistance in obtaining verifications

If a client requests assistance in obtaining a particular verification, you must refer to the more complete list of proofs in the Verification tab and assist the client in obtaining an alternate type of verification.  Select the Item for which the client requests assistance, and then click the Details button.  A more complete list of proofs the client may provide will be displayed in the Verification Details page.  You must read through the list of verifications, as well as suggest any other proof the client could use to reasonably establish that verification requirement or establish collateral contact from that list.  You may, as a last resort, ask the client to self-declare, but only in limited instances.

 

Reminder

You have the responsibility to assist clients in obtaining verifications.

 

 

Verifications Policy and Procedures (EAEDC)

Verifications Policy and Procedures (SNAP)

Verifications Policy and Procedures (TAFDC)

 

 

  Last Update: December 8, 2017