The Assessed Person Potential Changes group of views consists of the following 17 views:
Absence Safety/Good Cause Review:
This view is used by DV Specialists, DV Coordinators and certain Central Office staff to track TAFDC clients with an absent parent (not deceased) and there is a reported safety/good cause reason for domestic violence or the threat of domestic violence in the past or present. DV Specialists, DV Coordinators and certain Central Office staff are able to see all TAFDC clients statewide who appear on the Absence Safety/Good Cause Review view.
A client will no longer appear on the view for that absent parent when the DV Specialist, DV Coordinators or certain Central Office staff check the “DV Reviewed” box or the End date box is populated on the Cooperation tab Safety/Good Cause field and the DV reviewed box is checked, or when the client’s TAFDC status is either closed or denied for more than 30 days.
AU Members Not in Household:
This view lists a client who has a household status of not present within an active or pending case.
The client will no longer be on this view if s/he becomes present in the household.
Check Post 120 Day Placement:
This view lists a child who has been in voluntary DCF placement more than 109 days from the start date entered on the Temporary Absence page for the Temporary Absence Reason of Voluntary DCF Placement. You must request verification of the current status. If the child is still in placement after 120 days, then the child should be closed.
The client will be removed from the view when the child’s status in the case is closed the child has been added back into the case.
Clients in Active AUs with Expiring IPV End Dates:
This view lists clients in active cases with an IPV (Intentional Program Violation) sanction End Date expiring before the end of the current month. The End Date will be displayed 30 days or less prior to the end of the sanction. These are clients who do not have any pending IPV sanctions waiting to go into effect.
The client will no longer appear on this view once the sanction is dispositioned or the case closes.
Clients with Expiring Good Cause Reasons:
This view lists clients in active cases who have Good Cause Reasons that are expiring or are scheduled to expire, or have expired or were scheduled to expire in the past 30 days.
The client will not appear on this view if the good cause end date is earlier than 30 days from the current date.
Clients with Facsimile/System Generated SSNs:
This view lists grantees with Facsimile SSNs (991-997 in the first 3 positions) and nongrantees with System Generated SSNs (990 or 999 in the first 3 positions).
The client will no longer appear on this view when his/her SSN is no longer a Facsimile/System Generated SSN (beginning with 99), or the client’s case or status has changed to denied or closed.
Clients with RSDI and/or SSI:
This view lists information for all active, pending or ineligible clients in active or pending TAFDC cases who have a current Social Security, SSI income or State Supplement Program (SSP) record with a status of pending or active. The RSDI process is run twice each month; the SSI process is run daily.
The client will no longer appear on the view when s/he no longer receives SSI and/or RSDI payments, or the case or client status has changed to closed or denied.
Clients with Sanctions:
This view lists clients in active cases with a sanction status of pending or sanctioned. This view also lists, for ESP related sanctions, a sanction Interrupt Start Date and a sanction Interrupt End Date and the date an Employment Development Plan was sent.
The client no longer appears in the view when s/he cures the sanction and you remove the sanction in the Sanction page.
Date of Death:
This view allows you to identify clients with a known date of death within an active or pending case. You must then take action to close the case or client.
Immunization Tracking Child Turns 2:
This view lists all children who have reached the age of 1 year 11 months and who have not verified immunization status. This view will help you identify these children and verify immunization records, by going to the Immunization page. Immunization information should be verified when an active child in an active TAFDC case turns 2.
The client no longer appears on the view when verification of the child’s immunization is provided or the child is removed from the case.
This view lists the grantee and each child’s name who may be sanctioned or on probation as well as those grantees who are sanctioned, along with identifying information.
The view lists all active (or ineligible due to a sanction), pregnant household members in an active TAFDC case with expired due dates on the Pregnancy page in the AU Composition Details workflow.
If 30 days after the pregnancy due date on the Pregnancy page, no change has been entered on the pregnancy status, a Pregnancy Information Update notice will automatically be sent to the household member with instructions to call the case manager identified on the notice within 10 days (from the notice date) to report the change in the household’s circumstances.
If the Pregnancy page is not updated within 20 days of the notice date, the TAFDC case will be closed for failure to submit the required verification.
The household member no longer appears on this view when you change her exemption status and/or add the child to the case.
School Attendance Tracking:
School attendance needs to be verified at different ages for clients in the TAFDC Program. For a non-teen parent in a TAFDC case, school attendance information should be verified/re-verified when the client is turning 16, 17 or 18 years old.
This view lists the clients who need to have their school attendance information verified or re-verified.
The client will no longer appear on this view when the school attendance has been verified.
TAFDC Teen Parent Turns 20:
This view notifies you when a TAFDC teen parent reaches the age of 19 years and 11 months. The teen parent appears on this view 30 days or less before the TAFDC teen parent reaches age 20. Teen parents in TAFDC cases turning 20 need to have their exemption status reviewed. The teen parent may continue to be exempt or become nonexempt. A new case may need to be established.
The client is removed from the view once you select a non-teen Work Program reason.
TAFDC/EAEDC Potential to Graduate View:
This view lists information about dependents who will be at least 17 years and 11 months old as of June, who are not grantees or other parents and who have not graduated high school or received a High School Equivalency Test (HiSET) certificate. Dependents will remain on the list as long as the status of the TAFDC case is pending or active and the dependent is active or ineligible in a pending or active TAFDC case.
If the dependent is in school and is expected to graduate high school before s/he turns 19, s/he is eligible for TAFDC until the end of the month in which s/he graduates. If the dependent is still a case member by the time s/he turns 19, a batch job will automatically close him/her.
A Graduation Information Update notice will be sent to the TAFDC grantee 60 days before the dependent’s 18th birthday to request proof of the dependent’s scheduled high school graduation date. The grantee is instructed to provide the verification within 10 days (of the notice date.) A batch job will automatically close the dependent, or the TAFDC case, if the dependent is the only dependent child, on him/her 18th birthday.
Validation of Addresses:
This view lists clients whose addresses have not been validated. Address validations must be completed when completing applications, changing addresses or completing reevaluations if the address had not been previously validated. This view also lists clients whose addresses have been validated but not matched. An Address Status of Not Validated will be displayed for all un-validated addresses and a status of Not Matched for unmatched validated addresses.
The client is removed from this view when the address is validated and/or matched.
Vendor Payment Not Used in EBC Result:
This view lists instances in which a vendor payment can no longer be made on behalf of a case due to a reduction in the benefit amount even though a vendor payment is scheduled to be processed. This means the vendor needs to be notified the vendor payment is stopping and the vendor payment record must be ended or the vendor payment amount needs to be updated to a lesser amount and the case recalculated.
The client will no longer appear on this view if the vendor payment amount to be paid equals the vendor payment amount in the eligibility calculation.
Views Policy and Procedures