No Trespass Indicator and Page

 

To ensure that all staff has access to data regarding individuals who are not allowed to access DTA offices, a new page has been created in BEACON.  The No Trespass page will identify the assessed persons and basic persons with no trespass orders.  Maintaining an electronic version of the No Trespass data in BEACON will help with information sharing and management. 

The No Trespass page will:

 

Note:

All previous no trespass orders that were granted prior to this page creation will be entered into BEACON by Central Office staff.

 

To access the No Trespass page, click the No Trespass Icon (a stick figure with an X over it). The No Trespass icon is found on the following pages:

The No Trespass page can only be edited by TAO managers/designees and certain Central Office staff.  It is view only for all other staff and contains the following fields:

  1. Issue date: to enter/update the No Trespass order (start) date here

  2. Valid till: will be auto-populated with the date when the End button is clicked to mark an active No Trespass order is obsolete

  3. Comment: to enter free-form text comments

  4. Entered date: will be auto-populated with the date when the no trespass information is entered/updated

  5. By: This will be auto-populated with the user ID of the staff person who enters/updates the no trespass information

  6. Save: will allow the entered information to be saved

  7. Clear: will allow entered information to be cleared

  8. Delete: will allow data to be deleted prior to it being saved

  9.  End button: will end an active No Trespass order, when clicked, and

  10.  Notice: checking this box next to the field will enable DTA staff to view associated scanned documents that were issued on the selected date.

 

Remember:

The information on the No Trespass page can only be edited by TAO managers/desigees, and certain Central Office staff. For all other Department employees, the page is view-only.

 

The information on the No Trespass page can only be edited by TAO managers/desigees, and certain Central Office staff. For all other Department employees, the page is view-only.

When BEACON receives scanned No Trespass documents from DPC that include a client ID, BEACON will automatically attach this document to an existing order

If BEACON receives scanned No Trespass documents that do not have an associated client ID, these documents will be listed in the Unidentified Document Search View. DTA staff must review these documents and attach them to the appropriate case and person with the no trespass order (this includes looking at basic persons within a case to determine if the no trespass order pertains to them).

 

Note:

The No Trespass document issue date must be indicated on the DTA cover sheet received along with the document.

 

Important:

All Views in BEACON will display a pop-up message about the active No Trespass orders (if any) on the selected client/basic person. Additionally, the pop-up message will be displayed on the schedule appointment page when the case manager tries to schedule an in-person appointment for a client who has an active No Trespass order issued.

 

Once a TAO manager or designee receives information about a no trespass order from the Central Office Legal division, s/he must update the fields of the No Trespass page as detailed above.

 

 

  Last Updated: December 28, 2015