The Dependent Care Expenses Page captures information regarding the applicant’s or client’s dependent care expenses. The page is also used to determine whether the dependent, for whom the expense is claimed, is eligible to receive dependent care. This page must be completed any time a Yes answer is given to the Dependent Care question in the Income and Expense Q & A Navigator.
This information is used to calculate a Dependent Care Expense Deduction for each dependent that can be used as a deduction for the client incurring the expense.
Note |
If there are no dependent care expenses, the No Dependent Care Expense checkbox is automatically checked. If expenses are entered and saved, this box will become unchecked automatically. |
Allowable dependent care expenses include:
private dependent care arrangements with providers not in the household
payments for child and adult care, including co-pays for subsidized care
extended day programs
before school and after school programs, such as Boys and Girls Clubs, YMCA and YWCA
summer camp fees
the cost of public transportation
transportation costs to and from program sites using Federal Mileage Rates
Data collected on this page includes:
The dependent(s) for whom the expense is incurred
The reason the expense is incurred (e.g., employment, SNAP Employment and Training compliance, training and education)
The frequency the expense is incurred (weekly, monthly, etc.)
If the expense is a cash-eligible deduction or a SNAP-eligible deduction (Yes/No, indicates whether the dependent is eligible to receive dependent care)
Whether the expense is an allowable deduction in the cash or SNAP eligibility or benefit amount determination, by selecting either a Yes or a No
This page is enabled when a Yes answer is given to the dependent care question "Do you or does anyone in your AU(s) have any dependent care expenses, or are they authorized or receiving IECC through OCCS or a CCR&R Agency?" This question appears in the Income & Expenses Questions section of the Income and Expenses Q & A Navigator when you are taking the TAFDC application.
Note |
OCCS is now the Department of Early Education and Care. |
There are two tabs in the Dependent Care Expenses page:
Expense Tab, and
Prospective Tab
Expense Tab
The Expense tab is used to capture information regarding Dependent Care Expenses for a client who has a responsibility of paying the expense, in at least one case within the current eligibility group.
Important |
If the dependent care expense is to be used in the calculation of eligibility and benefit amount in the prospective test of eligibility, the Prospective Expense tab must be completed. Remember, clients who receive ESP child care through a CCR&R agency are not eligible for a dependent care deduction. |
To Add a Dependent Care Expense to the Expense Tab
access the Dependent Care Expenses page. The Expense tab is selected by default.
click the Dependent pop-up icon to the right of the Dependent field. A Household Member/Basic Person list, which contains all non-grantee members of the household, will display. Select the dependent for whom the expense is incurred from this list, and the dependent’s name will display in the dependent field
for Type, select the type of dependent care from the drop-down list (Income Eligible Child Care (IECC) or Non IECC). IECC is usually the child care provided through a CCR&R agency
for Frequency, select the frequency of the expense payment from the drop-down list, such as weekly, biweekly, monthly, etc.
for Reason, select the reason for the child care from the drop-down list
period is a view-only field that defaults to the Frequency of payment period you selected in frequency field
Important |
If you change information in the frequency field and click Save, and all existing selections and entries in the list are removed. You must then reenter the expense amounts in the Expense Amount field. |
for Expense Amount, enter the dollar amount of the expense for the selected dependent
Note |
BEACON adds a decimal point only for whole dollar amounts (if $40 is entered, the decimal point is added and will show as $40.00). You will need to add a decimal point when entering expenses that are not a whole dollar amount. |
Example |
If a weekly wage of $40.50 is entered, you will need to insert a decimal point manually - $40 + decimal point + 50 to capture the correct amount of $40.50. |
for Cash eligible deduction, select Yes if the dependent, for whom the expense is incurred, is eligible for a dependent care deduction for cash programs, otherwise select No
for FS eligible deduction, select Yes if the dependent, for whom the expense is incurred, is eligible for a dependent care for SNAP, otherwise select No
for Incapacitated dependent, if the dependent is disabled select Yes, otherwise Select No
for Allowable cash, select Yes if the expense is an allowable deduction for cash, otherwise select No
for Allowable FS, select Yes if the expense is an allowable deduction for SNAP, otherwise select No
click Save, to save the information
Note |
When saving the record a BEACON prompt will state that a prospective calculation is required. If you select Yes you will be able to create a prospective expense. If you select No you will be able to exit the page without creating a prospective expense. |
you may start entering information for a new record immediately after saving the prior record by pressing the clear button and following steps 2-14 to add more expenses for other members
Remember |
It is important for demographic purposes, that you enter the expenses for each member for whom the expense is incurred. |
to continue entering dependent care information, go to the Prospective Tab
Prospective Tab
This tab is used to identify the Monthly Prospective Expense Amount for a particular dependent care expense type. You must indicate which of the periods should be used to determine the Monthly Prospective Expense Amount (Prospective Expense is the projected or anticipated expense for the case) used in eligibility calculations.
Add Information on the Dependent Care Expense/Prospective Tab
click the Prospective tab or answer Yes to the soft edit pop-up
for start, the start date for the prospective amount is defaulted to the current date and cannot be changed
select one or more expense amount records by checking the Prospective Averaging checkbox next to the records you wish to be used in the calculation of the monthly prospective amount
to calculate the monthly prospective amount, click Calculate. The calculated amount will display in the Monthly Prospective Amount field
Note |
If you selected the wrong amount in an existing monthly prospective amount, click the refresh button and revisit steps 5-6. |
click Save to save the record
Employment Policy and Procedures