Verifying 40 Quarters

 

Legal Permanent Residents (LPRs) that have 40 quarters of work experience may be eligible for SNAP benefits.  A quarter of coverage is any calendar quarter as follows:

The individual must have a specified amount of wages or self-employment income in each quarter to count that quarter.

 

 

Amount of Earnings Needed Per Quarter to Earn One Quarter of Coverage

 

Year

Quantity of Earnings

Year

Quantity of Earnings

Year

Quantity of Earnings

1978

$250

1990

$520

2002

$870

1979

$260

1991

$540

2003

$890

1980

$290

1992

$570

2004

$900

1981

$310

1993

$590

2005

$920

1982

$340

1994

$620

2006

$970

1983

$370

1995

$630

2007

$1000

1984

$390

1996

$640

2008

$1050

1985

$410

1997

$670

2009

$1090

1986

$440

1998

$700

2010

$1120

1987

$460

1999

$740

2011

$1120

1988

$470

2000

$780

2012

$1130

1989

$500

2001

$830

2013

$1160

 

 

 

 

2014

$1200

 

A noncitizen client may claim work quarters if they:

Note

You cannot use any quarter claimed after 12/31/96 if the LPR received any assistance from a federally means tested program, as defined below,during the quarter.

 

Federal Means-Tested Program:

The following are federal means-tested programs for purposes of determining qualifying quarters:

 

Initial Eligibility

If an LPR claims to have 40 qualifying work quarters, s/he can be approved for SNAP benefits if s/he submits a signed self-declaration and is otherwise eligible. 

Once approved, the LPR has six months to verify that s/he has 40 qualifying work quarters. You must create a Follow-Up Action to check for this verification 6-months after the date of application.  

If you do not receive the verification or determine later that the LPR doesn’t actually have 40 qualifying work quarters, you must remove him or her from the household as an ineligible non-citizen. 

 

Presumptive Eligibility
LPRs may participate in the SNAP program for up to six months while the Department verifies the LPR’s qualifying work quarters through the Social Security Administration’s (SSA) Quarters of Coverage History System (QCHS).

There is no recoupment of benefits:

 

 

Verification of Work Quarters

An LPR’s qualifying work quarters can be verified with one of the following:

 

Note

You must be sure that the proof of filing, canceled check, money order or copy of IRS schedule C form bearing the IRS time stamp indicates the return was filed within 3 years 3 months and 15 days after the end of the year in which the self-employment income was derived.

 

 

 

Foreign Country / Effective Date

 

Country

Effective Date

Country

Effective Date

Austria

November 1,1991

Italy

November 1, 1978

Australia

October 1 2002

Japan

October 1, 2005

Belgium

July 1, 1984

Luxembourg

November 1, 1993

Canada

August 1, 1984

The Netherlands

November 1, 1990

Chile

December 1, 2001

Norway

July 1,1984

Czech Republic

January 1, 2009

Poland

March 1 , 2009

Denmark

October 1, 2008

Portugal

August 1,1989

 

 

Slovak Republic

May 1, 2014

Finland

November 1, 1992

So. Korea

April 1, 2001

France

July 1, 1988

Spain

April 1, 1988

Germany

December 1, 1979

Sweden

January 1, 1987

Greece

September 1, 1994

Switzerland

November 1, 1980

Ireland

September 1, 1993

United Kingdom

January 1,1985

 

Using QCHS to Electronically Verify Work Quarters

To verify a noncitizen’s qualifying work quarters, the Social Security Administration (SSA) has developed the Quarters of Coverage History System (QCHS).  QCHS records contain information on work covered by the Social Security Act and all federal, state or local wages since 1983. 

 

It’s important to remember that QCHS records will NOT include:

 

Important

If the client states that s/he can claim work quarters from a spouse or a parent who worked before the noncitizen turned 18, you must request the information by using and following the instructions on the Request for Quarters of Coverage History Based on Relationship SSA-513 form.

You cannot under any circumstances request the spouse or parent’s work quarters via QCHS.  This action would be considered a breach of privacy.

 

Sending an Inquiry to QCHS

To send an inquiry, follow these steps:

  1. open the Legal Permanent Resident page

 

  1. select Yes for 40 Quarters claimed and Pending for Verified

  2. click Finish

 

 

 

Completing these three steps will automatically send an inquiry to QCHS for work quarter information, which will be returned in approximately six months. 

 

Important

If an LPR claims to have 40 qualifying work quarters, you must complete the Legal Permanent Resident page and ensure the fields are completed per these instructions.  Otherwise, the inquiry won’t be sent to QCHS.

 

Once again, an LPR claiming to have 40 qualifying work quarters may receive SNAP benefits for six months before verification is required. 

  1. create a follow-up Action to retrieve the QCHS results in six months.  For more information, see Creating Follow-up Actions.

 

 

Retrieving Information from QCHS

To see the results of the inquiry later on:

  1. select Mango Report Viewer in the BEACON Home Screen under Useful Links

 

After completing this step, you will receive a pop-up saying that the site is not secure.  However, this is only because the web browser does not recognize the website’s security certificate.  The actual website is secure.

  1. click “More information”

 

 

  1. click “Go on to the webpage”

 

 

  1. enter your WELID and BEACON password

  2. select Login

 

 

  1. select SVES_40QUTR_FOODSTAMP_ELIGIBILITY from the SVES dropdown under Report Header

 

 

  1. select the Report that was received approximately six months after the request was first made in BEACON

 

 

Checking the QCHS Inquiry Date

If you need to determine when the request was first made, then:

  1. open the History workflow in the Legal Permanent Resident page

 

 

 

  1. check the date when 40 Quarters claimed was first marked Yes and Verified was first marked Pending

 

 

Understanding the QCHS Report

The report from QCHS will include Department and SSA information.  The Department information will contain the regular case information, such as the case name and SSN.  The SSA information section will list four quarters (QRTR) for each year (YR), from the past 60 years.  See below:

 

 

 

 

The LPR’s total qualifying work quarters is denoted by “Total C.”

The codes are each defined as follows:

 

Following Up if the Verification is Received

If you receive verification that the client has 40 qualifying work quarters, then:

  1. open the Legal Permanent Resident page

 

 

  1. change the Verified field from Pending to Yes

  2. click Finish

 

 

  1. wrap up the case

 

 

Following Up if Work Quarters < 40 or the Verification is not Received

If you determine that the client does not have 40 qualifying work quarters, or you do not receive verification of 40 qualifying work quarters after six months,:

  1. open the Legal Permanent Resident page

 

 

  1. change the Verified field from Pending to No

  2. click Finish

 

 

  1. open the AU Composition Results page

 

 

  1. open the AU Member tab

  2. select the appropriate household member

  3. select Program Rules for Reason category

  4. select Ineligible Noncitizen for Reason

  5. click Finish

 

 

  1. wrap up the case

This will likely result in a decrease in SNAP benefits for the household.

 

 

Entering Citizenship Data

Entering INS Designation

Entering Legal Permanent Resident Data

Entering Noncitizen Data

Entering Sponsor Deeming Data

 

40 Quarters Policy and Procedures

 

 

  Last Update:  June 13, 2019