The BEACON-Generated Pending Denial Notice

 

A Pending Denial Notice is automatically generated in batch when verifications are requested and there are less than 10 days left in the 30-day application timeframe. The case manager will be unable to generate a VC-1 online after day-20 for SNAP cases. A VC-1 may be generated online for a cash case prior to day 22.

 

The due date of the Pending Denial Notice is automatically set by BEACON as 60 days from the date of application. The Pending Denial Notice lists items newly requested by the case manager and verifications associated with the application which are still outstanding on the date the Pending Denial Notice is generated. The creation of a Pending Denial Notice on a case excludes that case from the day-30 automatic batch denial process. 

 

When a Pending Denial Notice is generated, the case is not denied so fault will not be automatically determined. When the case is being processed between day-31 and day-60, the case manager must enter the appropriate Benefit Effective Date based on whether the delay is attributed to the Department or the client.

 

SNAP households that receive a Pending Denial Notice will be identified on the Tompkins Report. Case managers must not deny these cases on BEACON on day-30 for not completing the application process as the due date is now 60 days from the date of application. On day-60, a special batch job will automatically deny the case in BEACON for failure to provide the required verifications. No additional notice will be sent to the household at this time.

 

If a second Pending Denial Notice is sent because additional verifications are requested, the due date will also be 60 days from the date of application. If a Pending Denial Notice is generated after day-50, the due date will be 10 days from the date the notice is generated. Generating a Pending Denial Notice after day-50 is expected to be rare. In this situation, case managers should advise applicants to provide the verifications as soon as possible.

 

Note:

A Pending Denial Notice will be automatically generated on day-21 for all the verifications set up by the interview if the Interview page shows that an interview occurred but a verification checklist was not issued.

 

As soon as possible after the interview, case managers should, mark as verified all items that the Department can verify internally or through interface with other agencies.  Since the case manager is not requesting the client to verify these items, flagging them as verified ensures that the items are not printed on a Verification checklist or a Pending Denial Notice.

 

SNAP Application Processing Policy and Procedures

 

  Last Update: October 6, 2014