Conducting Cold Calls

 

Cold calls are helpful to clients and the Department because, when successful, they help expedite case processing. Cold calls may serve as an alternative to a scheduled appointment or prevent the need to send a Verification Checklist (VC-1) if something that is unclear can be verbally clarified.
If you are transferred to the Processing or Phone queue
during the course of the day based on business need, you must perform the cold call if that is the action you have pulled.
If a perform cold call action is pulled for a client who has an appointment scheduled in the future, you must perform the cold call.

 

Important

Cold calls are a critical step that must be taken before an appointment is scheduled for a

SNAP application.  You must perform cold calls if that is the action you have pullled.  

 

 

Steps for Conducting Cold Calls

  1. you must review the submitted document to verify if there is an updated phone number reported. If no updated phone number is reported, attempt to reach the client via telephone using the phone number(s) listed on the Phone page in BEACON

Note

When conducting cold calls, as is the case with every client contact, if the client has Limited English Proficiency (LEP), interpreter services must be offered.  Always review the submitted documents and BEACON history prior to placing a call to determine whether or not the client has expressed a language preference and call with an interpreter if appropriate.  If you do not learn of the need for an interpreter in advance, put the client on hold and conference in an interpreter.  See Using an Interpreter and the Interpreter Services book in the Cross Programs section of this guide for policy and procedural information related to the use of interpreter services.

 

  1. indicate that a cold call attempt was made by checking the Perform cold call  checkbox on the Phone page

  2. indicate whether or not the cold call attempt was successful by selecting either the Yes or No radio button in the Client answered section of the Phone page

  3. click the Save button

  4. close the page

  5. if the cold call attempt is successful, conduct the interview and complete as many of the Action group steps as possible, completing the pages in the BEACON workflow as you go

  6. if the cold call attempt is not successful, schedule an appointment, if appropriate, using the best option available for the case situation.

 

Whenever you generate a Request for Assistance (RFA) or initiate a Recertification, if there are household members who report or are believed to have Supplemental Security Income (SSI) or Retirement, Survivors, and Disability Insurance (RSDI) income, you must:

 

 

  Last Update:  February  6, 2020